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> Meet with Brother Relocation, your Mover and/or Move Consultant to finalize the move schedule.
> Form Moving Supervisory Team to assist in delegation and implementation.
> Finalize floor plan for new office and assign label and placard colors and department numbers to provide to your mover.
> Prepare move schedule and instructions for your employees. Brother Relocation can provide literature for your employees.
> Schedule and prepare agenda for your Employee Move Orientation Meeting.
> Take inventory of all ¡°High-Value¡± items in your office and note any pre-existing damage. Declare all high-value items
¡¡to your mover in writing.
> Contact your insurance agent to discuss coverage during your move.
> Meet with your MIS Department to discuss special needs for moving IT equipment. Brother Relocation can also meet
with your MIS Department to explain process for moving computers. |
> Conduct your Employee Move Orientation Meeting.
> Distribute move schedule and instructions to your employees.
> Schedule delivery of Brother Relocation packing material.
> Assign individuals to be on-site during the move to answer questions and supervise the process.
> Distribute list of contact names and telephone numbers where contacts can be reached on the day of the move.
> Contact Building Management at your new and old location to review policies and procedures for move-in day.
> Arrange loading dock and elevator reservations as appropriate at the origin and destination locations. |
> Make list of employees who will not be present for the move and assign an individual to pack and label their work area.
> Assign individuals to pack and label common areas such as the kitchen, lounge, etc.
> Draft an emergency contact list for vendors such as Brother Relocation, Elevator Maintenance, Building Mgmt, Utilities,
¡¡Telecom. |
> Brother Relocations, crate dollies, labels, and moving supplies delivered and distributed.
> Provide Placards to your Mover or Move Consultant to post at the destination site.
> Confirm dock and elevator reservations and origin and destination locations.
> Contact Building Management to confirm dates and times.
> Conduct a Final Prep Meeting with Supervisory Team, Mover and Move Consultant. Review the move schedule and address
¡¡any last minute needs.
> Confirm the schedule of individuals who will attend the move and their roles.
> Distribute 2-way radios and cell phones as appropriate for use during the move.
> Distribute copies of floor plan to your move supervisors.
> Complete a thorough walk-through of your new office space and take inventory of exiting damage to walls, doorjambs
¡¡and flooring.
> Install Building Protection at new facility (Doorjamb, Wall, and Floor Protection).
> Designate a Lost and Found area at the destination site. |
> Make sure Move Supervisors are at their assigned posts at origin and destination facilities.
> Monitor collection of Lost and Found items and identify where they should be delivered.
> Conduct a thorough and final walk-through of the origin site with your mover to ensure that all items have been moved.
> Assess completion of the move at the destination site and rearrange as necessary. |
> Assign a crate/carton collection site.
> Encourage employees to unpack quickly and bring their empty crates/carton to the assigned location.
> Complete regular walk-throughs of office space to identify crates which still need to be unpacked or brought to collection ¡¡£ßsite. |
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